Accounting Associate

• Manage incoming invoices including approvals and weekly payment processing.
• Monitor on-going contract expenses and make appropriate payments.
• Manage credit card processes with MacPhail card holders and post entries to appropriate accounts.
• Process expense reports and manage reimbursement for employees.
• Support MacPhail employees with expense coding, researching invoices, and maintaining accurate journal entries.

• Manage all cash receipts, make bank deposits, and record and reconcile deposits.
• Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports.
• Reconcile incoming contract payments to ensure all are accounted for and properly posted.
• Monitor accounts receivable aging and follow up on past due amounts.

• Assist with year-end audit preparation, Form 990, filing 1099 forms, and other reporting requirements.
• Process in-kind donations and professional development requests.
• Maintain the records retention and documentation process.
• Generate and process instrument and space rental contracts.
• Provide monthly reporting to department leaders and manage questions regarding expenses.
• Other duties as assigned.

QUALIFICATIONS

• Commitment to equity and inclusion practices.
• Associate or bachelor’s degree in accounting, finance, or related major preferred or comparable work experience.
• 5+ years accounting or finance experience; non-profit experience preferred.
• Experience with general ledger software, Sage Intacct preferred as well as 3^rd party software for credit cards and invoice processing.
• Proficiency with Microsoft Excel, Outlook, and Word.
• High level of efficiency and attention to detail.
• Positive attitude and strong professionalism.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple projects.