Grants Manager

Minneapolis (hybrid schedule eligible), MN
Full Time

TITLE:                    Grants Manager

REPORTS TO:       Vice President for Development

STATUS:                Exempt; Full time

LOCATION:           Minneapolis; hybrid schedule eligible


Job Summary

The Grants Manager writes grants for and manages complex institutional donor projects for an assigned portfolio of foundation, government, and corporate donors and prospects valued at $2 million+ annually. The Manager serves as the project leader for multi-part applications that require data from all areas of the organization, including Finance, Program, Marketing, Human Resources, Student Services, and/or Development. The Manager works closely with Senior Leadership to identify funding opportunities with institutional partners that align with MacPhail’s mission and long-range plans. Collaboration and accessibility are essential for success in this role, which includes effective personal communication with both the Manager’s team and with leadership as required. The Manager assists with Program documentation and evaluation to ensure successful fulfillment of grant agreements. The Manager supports stewardship communication activities by writing program reports and features that are easily understood by individual donors and the public.



  • Write grants for and manage a $2 million+ annual portfolio of complex foundation, government, and corporate proposals, consisting of approximately 90-100 grant applications, letters of intent, reports, and other fundraising documents every year.
  • Document cultivation, proposal, and stewardship activity in donor database (Raiser’s Edge).
  • Report to and collaborate regularly with Senior Leadership and program leaders on institutional funding opportunities; exercise discretion in identifying key leadership needs.
  • Provide expert consultation to leadership and program leaders regarding issues in Manager's expertise, to be accomplished by attending meetings for brainstorming and discussing ideas.
  • Implement best practices for grant budgets exercising discretion and working with finance to make sure budgets are accurate, meet funder requirements, and reflect program needs.
  • Collaborate with program staff to design projects that meet program needs and align with grant guidelines.
  • Create and maintain a library of program descriptions and program budgets. Use the Minnesota Common Grant form when called for, create other templates as needed. Update them annually in collaboration with President and COO for institutional donor applications.
  • Serve as project manager and work collaboratively with President and COO, program leaders and finance team to assist in determining program goals, logic models, evaluation methods and program expenses across all program areas.
  • Serve as MacPhail’s primary communicator with institutional funders. Use discretion in all communication to cultivate and steward these donors. Respond to funders; gather material and provide documentation needed to answer their questions and clarify requests for information.
  • Manage prospect pipeline reports including the Grants Calendar; analyze and report results of institutional donor requests monthly to Development Team and Finance if requested.
  • Research prospective and current institutional donors using your discretion to channel new funders into the Grants Calendar and build a resource of potential future institutional funders for MacPhail that could help meet financial needs of programs.
  • Create materials and program reports for use by Development team with individuals and media representatives in customer-friendly formats and using accessible and inviting language.
  • Other duties as assigned. This includes but is not limited to assisting with Board events, donor events, donor calls, MacPhail events.



Education: Bachelor’s degree in business, communications, or related field.

Experience: 5+ years of experience with increasing levels of responsibility in related field required and significant grant writing experience. Demonstrated experience and success working with individuals from a wide range of backgrounds. Experience working with a variety of digital tools, including Microsoft Office, constituent databases and research tools, such as Foundation Directory Online, GuideStar and others. Raiser’s Edge experience preferred.

Skills: Exceptional communicator both in-person and electronically, with strong listening and writing skills. Highly detail oriented and able to identify systems and patterns to promote efficient use of information. Highly collaborative and able to communicate effectively, both in-person and through other means, with key stakeholders in the organization. Demonstrated project management skills.

Physical Demands: Sit or stand for up to three hours of time at keyboard; infrequent lifting, carrying approx. 10-15 lbs.

Nothing in this job description is intended to alter the Grant Manager’s at-will status of employment.


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